1. Introduction
ColdMail AI ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Google Workspace Extension ("Extension").
2. Information We Collect
2.1 Data from Google Sheets
When you use our Extension, we access data from your Google Sheets including:
- First Name and Last Name columns
- Company information
- Social profile URLs (LinkedIn, Twitter, etc.)
- Any other data you choose to include in your sheets
2.2 Social Profile Data
Our Extension analyzes publicly available information from social media profiles you provide. This includes:
- Public profile information
- Recent posts and activity
- Professional background and experience
- Company and role information
2.3 Usage Data
We collect information about how you interact with the Extension, including:
- Number of emails generated
- Feature usage statistics
- Error logs and performance data
3. How We Use Your Information
We use the collected information to:
- Generate personalized cold emails based on social profile data
- Improve our AI models and email generation quality
- Provide customer support and respond to inquiries
- Ensure the security and functionality of the Extension
- Comply with legal obligations
4. Data Storage and Security
We implement industry-standard security measures to protect your data:
- Data is encrypted in transit using TLS/SSL
- Access to your Google Sheets is limited to what's necessary for the Extension to function
- We do not store your Google Sheets data permanently
- Social profile data is processed temporarily and not stored long-term
- We use secure cloud infrastructure with regular security audits
5. Google Workspace Permissions
Our Extension requires the following Google Workspace permissions:
- Read access to Google Sheets: To read contact data from your sheets
- Write access to Google Sheets: To add generated emails to your sheets
These permissions are used solely for the functionality described and are not used for any other purpose.
6. Third-Party Services
We may use third-party services to:
- Process social media profile data
- Host our AI models and infrastructure
- Provide analytics and error tracking
These services are bound by confidentiality agreements and only process data necessary for providing their services.
7. Your Rights
You have the right to:
- Access your personal data
- Request deletion of your data
- Opt-out of data collection (though this may limit Extension functionality)
- Revoke Google Workspace permissions at any time
- Request a copy of your data
To exercise these rights, please contact us at support@sevennodes.com
8. Data Retention
We retain your data only for as long as necessary to provide our services. Google Sheets data is accessed in real-time and not stored. Social profile analysis data is processed temporarily and deleted after email generation.
9. Children's Privacy
Our Extension is not intended for users under the age of 18. We do not knowingly collect personal information from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
11. Contact Us
If you have any questions about this Privacy Policy, please contact us at:
support@sevennodes.com